First Aid Cover for Multi-Site Businesses in Kenya

A single office is a simple compliance picture: one headcount, one box, one band. A business running several branches, sites or vehicles at once is really running several separate compliance pictures in parallel — and it’s easy for one site’s box to be sorted while another’s has been quietly forgotten since the business expanded into it.

In short: treat each site or branch as its own headcount band under the Occupational Safety and Health (First Aid in the Workplace) Regulations, 2023, rather than assuming one company-wide box covers everyone. For a multi-site business, that usually means ordering several kits in one request for quote — sized to each location’s own headcount — rather than trying to average across sites or guess a single size for the whole company.

Why “the company” isn’t the right unit

The regulations set contents by the headcount at a workplace, and a workplace is generally understood as where people actually work day to day — not the total number of employees a company has across every location. A business with 12 people at head office and 6 at a branch isn’t an 18-person compliance picture; it’s two separate ones, a 10–50 band box at head office and a 1–9 band box at the branch. Treating the whole company as one number either under-equips the bigger site or over-specifies the smaller one.

What this looks like in practice

Start with a simple list: every fixed location, its current headcount, and whether it already has a box sized to that headcount band. Add every vehicle and mobile team as its own line, since (as covered in our guide to kits for vehicles and field teams) they need their own portable box regardless of how well the fixed sites are covered. What usually turns up in this exercise is one of two gaps: a newer or smaller branch that was never given its own box because “head office has one,” or a site that’s grown past its original headcount without the box being upgraded to match.

Ordering across several sites at once

Once you have that list, it’s more efficient to place one request for quote covering every site’s requirement than to order box by box as each gap gets noticed. We supply all five kit sizes with delivery in Nairobi and countrywide, and can put together a single quote scoped to your full list of sites, branches and vehicles — including different sizes for different locations in the same order.

Keeping it current as the business changes

A multi-site first aid picture isn’t a one-off exercise — opening a new branch, growing an existing one past its band, or adding vehicles to a fleet all change what’s required at that specific location. It’s worth revisiting the site list whenever headcount changes materially at any one location, rather than only when a new site opens.

Frequently asked questions

Does a company’s total headcount determine first aid kit requirements across all sites?

No — the regulations set contents by the headcount at each individual workplace, not a company-wide total. A business with several sites needs each one assessed against its own headcount band separately.

Can one large first aid box cover a company with multiple branches?

No — the box needs to be readily accessible at each location where people actually work. A single box at head office doesn’t meet that requirement for staff at a different branch.

How should a multi-site business order first aid kits?

List every site, branch and vehicle with its own headcount, then place a single request for quote covering the right size for each — more efficient than ordering piecemeal as gaps get noticed.

Does a growing branch need its first aid kit upgraded?

Yes — if a branch’s headcount grows past its current box’s band (for example from under 10 to over 10 people), the box should be upgraded to match the new band’s contents requirements.

This completes our First Aid Kit series. See our guides to choosing the right first aid kit size, what’s actually inside a compliant kit, wall-mounted vs portable kits, how often to check and restock one and kits for vehicles and field teams.

Browse the full first aid kit range in stock now, or get in touch for a quote scoped to your full list of sites.